Vacancy: Reputable Company Job Vacancy : Experienced Office Assistants

• Greets customers of the department, or other personnel of the college, by phone, in person or through electronic media. Assesses customer needs and explains services, processes, procedures and guidelines. Handles requests/transactions or directs the person or matter to the proper sources. Assists in resolving problems and ensuring satisfactory customer service. Processes forms or applications to ensure accuracy and completeness; computes or verifies data, fees or payments, enters data and forwards or files paperwork.

• Uses a personal computer and a variety of office software applications including word processing, email, and file management. Creates documents in Word or uses predefined templates and form letters. Creates or maintains files in Excel. May create PowerPoint presentations and use Access or other databases.

• Operates office equipment such as printers, copy machines, fax machines. Serves as liaison with service and vendor personnel.

• Provides direct or indirect assistance to academic functions and services. This includes room or class scheduling, administration of student records, test administration and scoring, supporting counseling/advising services and general support to programs in all areas of the college.

• Receives mail or correspondence for the work unit or area. Opens or reviews correspondence and determines proper disposition.

• Maintains department supplies and inventories. Tracks status, orders, purchases, and maintains or distributes supplies as needed.

• Files documents and develops or modifies filing practices, including use of electronic rather than paper records.

• Coordinates, organizes, and takes minutes at meetings, and supports other department activities and functions. Schedules or obtains use of rooms and sets up rooms and equipment for use.

• Performs other related duties as assigned.