Vacancy: Personal Assistant To MD(Tamale)

Date 22 Jan 2018
Company JLP(Ghana) Engineering Solutions
Location Greater Accra
Working Experience 5 - 10 Years
Education Level First Degree
Application Deadline 19 January 2018
Job Type Permanent/Full Time
Industry Management
Salary Range Not Specified
Qualifications HND or Degree in Secretaryship
Region Greater Accra


  • Manage and maintain the MD’s diary.

  • Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive;

  • Respond to emails dealing with appointments;

  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary;

  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.

  • Schedule on behalf of the MD meetings between him and direct reports

  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.

  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.

  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. 

  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.

  • Prepare correspondence on behalf of the MD, including the drafting of general replies.

  • Keep and retrieve files.

  • Ensure guests meeting with the MD are well taken care of.

  • Provide a service that is in line with the MD’s work habits and preferences.


Person Specification


  • HND or Degree in Secretaryship

  • 5 years PA/secretarial experience at a senior level

  • A good deal of common sense, etiquette and an ability to think on one’s feet

  • Shorthand and excellent typing skills, speed and accuracy essential

  • Good computer literacy (MS Office, Excel, PowerPoint)

  • Excellent organizational skills

  • Excellent communication skills, both verbal and written

  • Professional telephone manners

  • Proven ability to work under pressure and to tight deadlines

  • Bright, confident personality

  • Well presented

  • Trustworthy

  • Flexible and mature approach with ability to work unsupervised


How to Apply Click Here