Vacancy: Personal Assistant To MD(Tamale)

Date 22 Jan 2018
Company JLP(Ghana) Engineering Solutions
Location Greater Accra
Working Experience 5 - 10 Years
Education Level First Degree
Application Deadline 19 January 2018
Job Type Permanent/Full Time
Industry Management
Salary Range Not Specified
Qualifications HND or Degree in Secretaryship
Region Greater Accra
Description


 





  • Manage and maintain the MD’s diary.


  • Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive;


  • Respond to emails dealing with appointments;


  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary;


  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.


  • Schedule on behalf of the MD meetings between him and direct reports


  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.


  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.


  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. 


  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.


  • Prepare correspondence on behalf of the MD, including the drafting of general replies.


  • Keep and retrieve files.


  • Ensure guests meeting with the MD are well taken care of.


  • Provide a service that is in line with the MD’s work habits and preferences.





 



Person Specification



 





  • HND or Degree in Secretaryship


  • 5 years PA/secretarial experience at a senior level


  • A good deal of common sense, etiquette and an ability to think on one’s feet


  • Shorthand and excellent typing skills, speed and accuracy essential


  • Good computer literacy (MS Office, Excel, PowerPoint)


  • Excellent organizational skills


  • Excellent communication skills, both verbal and written


  • Professional telephone manners


  • Proven ability to work under pressure and to tight deadlines


  • Bright, confident personality


  • Well presented


  • Trustworthy


  • Flexible and mature approach with ability to work unsupervised





 

How to Apply Click Here