Vacancy: Reputable Company Job Vacancy : Executive Administrative Assistants

• Answers and direct phone calls, take messages, and field/answer all routine and non-routine questions

• Produces forms, schedules, and correspondence as required;

• Completes confidential administrative services for the Manager;

• Produces and/or assists in the production of all required internal and external reports;

• Regularly reviews progress on standard department deliverables and takes appropriate action toensure timely completion of all department tasks;

• Coordinates liaison activities with other agency departments;

• Assists in the development of the department budget and ensures spending remains within acceptable variances;

• Supports the Manager in addressing any personnel matters within the department;

• Verifies and records department staff compliance with the agency’s administrative and financial policies and procedures, including travel expense claims and staff attendance reports;

• Prepares financial, expenditures and payment authorization forms, and administrative

• Assist in training staff members and new hires

• Implement and monitor programs as directed by management, and see the programs through to completion

• Generate memos, emails and reports when appropriate

• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines

• Maintain office supplies by checking inventory and order items

• Respond to questions and requests for information

• Answer incoming calls and assume other receptionist duties when needed

• Other duties may be assigned